Service
Purchase Order Reconciliation
AI agents that reconcile every PO line against invoice and receipt, then do the part software never did: follow up until the money comes back.
Three-way matching is a solved problem on paper and an unstaffed one in practice. Exceptions pile up, supplier follow-up is manual, and quiet overbilling becomes the cost of doing business. GingerControl deploys AI agents, with your team in the loop, that match every line, price every variance, chase every supplier response, and validate the fastest-growing variance of all: tariff surcharges that do not match the duty actually owed. Built for mid-market procurement and AP teams that cannot staff a full exception desk.
- Line-Level Three-Way Match
- Agent-Run Supplier Follow-Up
- Tariff Surcharge Validation
- Humans in the Loop
The Problem
The match fails quietly, and follow-up never happens
Procurement, AP, and receiving each hold one third of the truth. When PO, invoice, and receipt disagree, someone has to notice, price the variance, email the supplier, wait, escalate, and book the credit. At thousands of lines a month, nobody does, and suppliers learn which customers never check.
Up to 25%
of invoice lines hit a match exception in typical mid-market AP data
1-3%
of contract spend leaks through price variances, overbilling, and missed credits when exceptions go unworked
Days
of AP time every month go to chasing suppliers and internal owners instead of deciding cases
Industry benchmark figures. Your baseline audit will show your own exception and leakage rates within weeks.
Related service
The same drift lives in your freight file. Carrier invoices wander from contracted rates exactly the way supplier invoices wander from POs.
Open the Freight Audit serviceService
What Agent-Run Reconciliation Covers
This is not another AP automation dashboard that files exceptions for a human to work later. The agents work the case end to end, and your team approves the outcomes.
Line-Level Three-Way Match
Every PO line matched against invoice and goods receipt, across every supplier.
- PO, invoice, and receipt matched at line level, not document level
- Unit price, quantity, UOM, freight, and tax variances priced automatically
- Duplicate invoices and split-billing patterns flagged across entities
- Runs on read-only ERP extracts, no rip-and-replace
Contract Price & Rebate Enforcement
Invoiced prices checked against contract terms, price lists, and negotiated rebates.
- Contract and price-list terms encoded once, enforced on every line
- Indexed and tiered pricing recalculated instead of trusted
- Volume rebates and early-payment discounts tracked to collection
- Typical outcome is a 15 to 20% reduction in contract spend
Agent-Run Supplier Follow-Up
The part software never did. Agents chase variances to resolution, humans approve.
- Every variance gets a case, an owner, and a follow-up cadence
- Agents draft supplier communications and escalate on your policies
- Your team reviews and approves before anything leaves the building
- Credits tracked from claim to booked memo, not just to email sent
Tariff Surcharge Validation
The fastest-growing PO variance in 2026, and the one only a trade compliance team can price.
- Supplier tariff surcharges recalculated against the duty actually owed by HTS line
- Blanket percentage surcharges challenged with entry-level evidence
- Section 301, 232, and IEEPA pass-through checked against real rates and dates
- Overcharges recovered as credits, repricing, or contract amendments
Unlock the profit trapped in your supplier spend
Average outcomes across GingerControl recovery engagements. On $50M of annual supplier spend, every 1% recovered is $500,000, and our engagements average far more than 1%.
15-20%
contract spend reduction from enforced pricing and worked variances
Up to 9%
total landed cost reduction when combined with our freight and duty audit
Weeks
to your first priced variance backlog, not months to go live
11.3x
average first-year client ROI, the average across engagements, not the best case
Field Note
The Variance Is Not the Problem. The Follow-Up Is.
Every ERP can flag a mismatch. The leak survives because of what happens next: the exception queue grows, the buyer who owns the case is in meetings, the supplier answers on the third email, and closing a $180 variance costs $200 of someone's week. So teams set tolerance thresholds, auto-approve under them, and suppliers price accordingly. Agents change that economics completely. An agent works the $180 case with the same patience as the $18,000 one, keeps the thread alive until the credit books, and never quietly gives up. And because GingerControl's agents are built by a trade compliance team, they price the variance category others cannot even read: the tariff surcharge. When a supplier adds 7% for tariffs, our agents recalculate what the duty actually was, by HTS code, entry date, and trade program, and turn compliance knowledge into recovered margin. That is what it means to make compliance the savings center instead of the cost center.
Client Outcome
“Our supplier follow-up and escalation was completely manual, spread across procurement, AP, and receiving, and variances died in inboxes. GingerControl's agents now work every case, our team just approves the outcomes, and when tariff surcharges started appearing on invoices last year they were the only partner who could tell us what we actually owed. They capture savings end to end, from the PO line to the tariff line.”
How We Work
From ERP Extract to Booked Credits
First recovery report within weeks of data access. The agents onboard on your policies, not the other way around.
- 01
Connect the Data
Read-only extracts of POs, invoices, receipts, contracts, and price lists from your ERP and AP systems. No migration, no new supplier portal.
- 02
Baseline Recovery Audit
12 to 24 months of history matched line by line. You get a priced variance backlog and a recovery estimate by supplier, category, and root cause.
- 03
Onboard the Agents
We encode your contracts, tolerances, approval rules, and escalation paths, so the agents act like your best analyst on their most patient day.
- 04
Recover & Approve
Agents chase the backlog case by case, draft supplier claims, and queue outcomes for your approval. Credits and repricing get booked, not just requested.
- 05
Prevent & Operate
New invoices are matched before payment, tariff surcharges validated as they appear, and monthly reporting shows leakage falling by root cause.
Who We Serve
Three Profiles That Recover the Most
Manufacturers with Thousands of Supplier Lines
Direct material spend across hundreds of suppliers is where line-level matching pays fastest. Price drift, UOM games, and quiet surcharges compound at exactly the volume where manual review breaks.
Importers Absorbing Tariff Surcharges
If suppliers or forwarders bill tariff adjustment lines, someone should be recalculating them against the duty actually owed. We are usually the first to check, and the first check usually pays for the year.
CFO and Cost-Out Programs
PE-backed cost programs and CFO-led margin pushes get a recovery stream that does not require renegotiating a single contract, just enforcing the ones already signed.
Frequently Asked
PO Reconciliation Questions
What is purchase order reconciliation?
+
Purchase order reconciliation verifies that every invoice a supplier sends matches the purchase order that authorized it and the goods receipt that confirms delivery, at line level: item, quantity, unit price, unit of measure, freight, tax, and surcharges. When the three documents disagree, the variance is priced, worked with the supplier, and resolved as a credit, a repricing, or an approved exception. GingerControl runs this with AI agents that match every line and chase every case, with your team approving outcomes.
How is this different from the AP automation software we already own?
+
AP tools are good at capturing invoices and flagging mismatches, and that is where they stop: the flagged exception still waits for a human to price it, email the supplier, escalate, and book the credit. GingerControl's agents do that follow-through end to end, under your approval rules. And because we are a trade compliance company, the agents also validate the variance software cannot read, tariff and duty surcharges, against the rates actually owed by HTS code and entry date.
Are the AI agents autonomous, or do humans stay in the loop?
+
Humans stay in the loop by design. Agents match lines, price variances, draft supplier communications, and manage follow-up cadence, but outbound claims and final resolutions run through your approval rules. You decide which case types auto-clear under tolerance and which always need a human, and every agent action is logged and auditable.
Can you validate the tariff surcharges our suppliers started billing?
+
Yes, and it is usually the single largest finding. A blanket tariff surcharge is a supplier's estimate at best. We recalculate the duty actually owed for each product, using its HTS classification, entry date, and applicable trade measures across Section 301, Section 232, and IEEPA, then compare that to what was billed. Overcharges come back as credits or contract repricing, and the validated surcharge schedule prevents the drift from restarting.
What systems do you work with, and how long does implementation take?
+
The agents run on read-only extracts or API connections from the ERP and AP systems you already use, including SAP, Oracle, NetSuite, and Dynamics. There is no migration and no new supplier portal, which is why implementation is measured in weeks. Most engagements deliver the first priced variance backlog inside the first month.
How much leakage should we expect to find?
+
Industry benchmarks put unworked leakage at 1 to 3% of contract spend, before counting tariff surcharge overcharges, and enforced contract pricing typically reduces contract spend by 15 to 20% over the first year. The honest answer for your operation comes from the baseline audit: 12 to 24 months of history, matched and priced, before you commit to anything.
Get your reconciliation baseline
Get your reconciliation baseline
Get your reconciliation baseline
Tell us your ERP, rough monthly invoice line volume, and whether tariff surcharges are showing up on supplier invoices, and we will scope a baseline recovery audit.
Email Us
For general inquiries, partnership opportunities, or product questions:
chen@gingercontrol.comExisting Customers
Already using GingerControl? Log in to your account for support:
app.gingercontrol.comOffice
Unit 12-324, 701 Tillery StreetAustin, TX 78702
United States
Compliance Reminder
This is an HTS classification researcher. Results are for general reference, educational, and planning purposes only, designed to enable better communication between trade compliance teams, importers, and licensed customs brokers. Per CBP Ruling HQ H290535, providing HTS classifications beyond 6 digits for specific imports constitutes "customs business" under 19 U.S.C. § 1641. Do not use these results directly in customs entry documents without independent review by a licensed customs broker.
Read full compliance disclaimer →